Shotgrid Maya Publishing folder organization problem

Hello all and thanks in advance for your help.
I am new with shotgrid and starting to create a work organization for maya with shotgrid.
I have seen in this video (MAGIC: Using Maya with Shotgun Software - YouTube) that when you publish an scene, asset or anything with shotgrid publish it will create a separated scene in a Publish folder.

It looks very simple but I dont know how to do it and I cant find any documentation about it.
Could any of you guide me about it?

Also I would like to ask if is possible for shotgrid publisher to create a duplicate archive of this version without the version number, so, we can always have the version to check and also the “latest” scene, so we can alway update fast if is referenced in other scenes, for example.

Many thanks for your help.
Kind Regads