Email Notifications tied to Field Values

[Markxu]

Hello All!

I have a team member who is only interested in seeing email updates on assets directly related to his field of work. He is not an artist and has something similar to vendor permissions.

At the moment, Team is a field value, For the sake of the arguement say he is on Team 2 and all assets related to Team 2 have their ‘Team’ (list type) Field set to Team 2.

Is there any way in which I can set it so that the Response ‘Team 2’ on the Team field to automatically add members of that IRL team to either the CC, Followers or Recipients list so that I can have him select one of the shotgrid email settings?

OTHERWISE, is there a better solution for all of this and I am barking up the wrong tree entirely, I would rather solve it this way as our entire architecture is macgyvered based on this list team field, but I would like to know your opinions on biting the bullet!

Thanks All

Mark

[josephh]

We use something similar occasionally; we use the the Groups entity to create teams, and when folks pop in notes, they can assign the note to that team so that they get the notification.

Instead of a List Field, you could use an entity field and assign Team 2, with the required people assigned to that group.

At that point, you’d be well positioned to use the API to automatically assign all associated users to the task/ticket/note.

Alternatively, you could assign the Group entity as the user, which would, I believe, treat all associated users as assigned to that task/ticket/note.

Both of these, however, require you to stay on top of who is assigned to those Groups. But the nice thing is that, to my recollection, they’re project entities, so that will help with organization.